Each FYP/FYT group is required to submit five monthly reports between September and February. These are required as a means for FYP advisors to track the progress of your work, and each one is worth 1% of your final grade.
Hold at least one formal meeting during the middle of September, October, November, December and February. (Your advisor doesn't need to be present, and feel free to use Skype or Google Hangouts if you want.)
After the meeting, take normal meeting minutes for Appendix A of your next FYP report.
Fill in the details of the report form, based on your recent meeting minutes, keeping the content to one A4 page, save it as a new document and print it. (If you want, you can alternatively save and print it first and then fill in the details with a pen.)
Give it to your FYP advisor, and get him or her to sign it.
Scan it to PDF format.
Upload the scanned file to the FYP Management System.