Each FYP/FYT group is required to submit three monthly reports - one by the end of October, one by the end of November and one by January 15th. These are required as a means for FYP advisors to track the progress of your work.
Hold at least one formal meeting during the middle of October, November, December/January. (Your advisor doesn't need to be present, and feel free to use Skype or Google Hangouts if you want.)
After the meeting, take normal meeting minutes for Appendix A of your next FYP report.
Fill in the details of the report form, based on your recent meeting minutes, keeping the content to one A4 page, save it as a new document and print it. (If you want, you can alternatively save and print it first and then fill in the details with a pen.)
Give it to your FYP advisor, and get him or her to sign it.
Scan it to PDF format.
Upload the scanned file to the FYP Management System.