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Project Planning

All projects require planning, including an outline of who on the team is doing what and when; thus, you will need to include a Division of Work chart and a Gantt chart.  A Gantt chart outlines what aspects of the project will be completed and by when. It is a necessary component of good project management and something you will be asked to do as a part of your job. Here are some tips and guidelines:

• You can create a Gantt chart in MS Excel or MS Project.  MS Excel is much easier, but MS Project has some nice features for planning.
• Please try to make sure each of these fit on a single A4 page; you can use landscape mode if you need to.
• If you are having trouble getting an MS Project chart into Word, try using PrintScrn, paste into MS Paint, crop, copy and then paste into Word.
• Please synchronize your Division of Work and your GANTT chart so that (ideally) they have the exact same task names and sequence.
• Please try to organize your tasks in chronological order.
• For the Division of Work section, identify the leader and assistant(s) of each task. This allows your advisor and the second reader to know who did well and who did not. Also, if a task is everybody's responsibility, it may turn out to be nobody's responsibility. For the You can use 'L' for leader and 'A' for assistant or different symbols.
• For your Gantt chart, try to distinguish between the work you've completed and the work still undone (as in the examples below, which was for the progress report due in February.)
• Keep in mind that this is just a plan or guide and will probably change as you go.
• For more information, see Gantt charts.

Below are examples.

Division of Work

   L=Leader, A=Assistant
 

   L=Leader, A=Assistant
 

  ▲: Leader of a task  △:Assistant of a task

GANTT Chart